Application Forms

Last updated by Andrew Treadwell on April 06, 2018 13:34

Application forms are the core of the application process. They are completely customisable and can feature any combination of questions, file requests or information blocks across any number of pages.

Each answer is individually encrypted and stored separately ensuring the data is held securely.

Version Control

The application forms are version controlled; this ensures a fair review for each applicant as their application is viewed alongside the exact questions asked when they completed their form.

When you create a new application form or edit an existing one then you are making changes to a draft. Once you have completed your changes, simply Publish the draft to make the changes live and ensure applicants are using this form.

Any applicants who have already started the application form on an earlier version will complete their forms on that version and won’t be moved to the latest version.

Email Address

To ensure we can identify an applicant, we require an email address to be the first field on any form. This is provide the applicant with a code to resume editing their application form.

Field Options

You can add any combination and quantity of the following answer types:

  • Short Text
  • Long Text
  • Select One
  • Select Many
  • File Upload

You can also add “fixed” answer types which enable the system to map these to staff details within the main StaffSavvy site if the applicant is successful. The answer format for these cannot be edited and StaffSavvy will run validation on the answers where possible.

These include:

  • First name
  • Last name
  • Nick name
  • Mobile Phone Number
  • Date of Birth

Short & Long Text Answers

Short text answers will be displayed with a single-line text box and are designed for answers under 100 characters.

Long text answers are displayed in a self-expanding text area where applicants can add as much information as you allow. They can also use basic formatting on this text including bold, italic, underline and bullet lists.

Both long and short answers can contain a limit on the information provided. This can be a character limit or a word limit.

When marked as required, the answer must contain at least one character of text.

Select One & Select All Answers

Both of these answer types allow you to enter as many options as you wish and to order them as needed.

Select One answers will force the applicant to only select one answer where as the Select All That Apply answers will allow applicants to choose any combination of options.

When marked as required, the applicant must select at least one answer. If it’s an optional question then they can leave all options unselected.

File Upload

File Request answers allow applicants to upload documents to their application. The file type must be selected from a list of staff document types.

You can add new file types under System > HR Settings > Staff Member Document Types

This is required so the system can correctly map the provided documents through to staff accounts if the applicant is successful.

When marked as required, the applicant must upload a document otherwise this can be left empty when applying.

Blind for Shortlisting vs Hidden Answer

By default, all answers are visible to recruitment managers and shortlisters throughout the application process.

You can mark any answer (including email, names etc) as either “blind for shortlisting” or “hidden”.

Bind for shortlisting will hide the answer from anyone who is assigned as a shortlisted for that position until the applicant has been offered an interview. Then the answer will be visible for the interview and final decision phases. Recruitment managers can see the answer throughout the process unless they themselves are listed as shortlisters and then the shortlister rules apply.

Hidden will hide the answer from anyone who is assigned as a shortlisted for that position throughout the process. It will never display the information to them. Recruitment managers can see the answer throughout the process unless they themselves are listed as shortlisters and then the shortlister rules apply.