Positions

Last updated by Andrew Treadwell on July 15, 2019 12:20

Positions are the job openings that applicants are applying to. The contain all of the public information about the roles plus details on what should happen to successful applicants to that position.

Note: We strongly recommend making a new position each time the role is advertised. Reusing a position will retain all of the previous applicants. You can simply duplicate the position to create a new position and separate the previous applicants from the new.

Basic Information

The basic information on a position includes details such as number of available positions, opening and closing dates and a reference code if you wish to show that to applicants.

This page also allows you to set the shortlisting method that you will use to review and rank all of your applicants. See the Shortlisting section for more details.

You can edit this information at any time but be aware that applicants will not be informed of any changes.

Details Page

This details page is where you can inform all potential applicants about the position, what they should expect when working with you and any information they should know about the application process.

You can provide any amount of text and images to create your page. The page is formatted into two columns on larger screens, one wide column followed by a narrower column. The main column is designed for the bulk of your content whereas the side column is perfect for like to more information, file downloads and more.

You can create complete bespoke content for the entire page or you can use template blocks to insert pre-written text and images into your page.

Template Blocks

Template blocks are re-useable blocks of text and images that you can include into the details pages of any of your positions.

They allow you to write the content once and then reuse it in multiple places. Updating the template block will update the content for all of the places where it’s used.

This is perfect for information about policies or the application process so you don’t need to rewrite this every time.

Template blocks are also where you can add documents for download.

You can add and edit blocks under Recruitment > Settings > Template Blocks.

To add a block to your page, use the Template Blocks icon in the editor menu and choose which block you want to include. This will insert a code into your page such as ##block-example##

Do not edit this content or the block will not be displayed. You can remove the block by deleting the whole text including the four #’s.

Successful Applicants

This tab allows you to configure what should happen to successful applicants. You can select the level of access they will have within the system, the roles/skills they should be assigned to plus any training programs that they should be assigned to from the start.

When an applicant is offered, and accepts the position, StaffSavvy will create a staff account within your main site. It will copy over all fixed answers (name, email address, phone, DOB etc) plus any documents they have uploaded.

The staff member will then be emailed with a welcome link and temporary password which will launch them into your main StaffSavvy site.

They will then start your normal on-boarding steps and any requirements set on their required roles. No further authorisation is needed for the account.

Archive Positions

From the Position list page, you can archive completed/filled positions. Simply find the option under the More button. This will keep your position list small and relevant.

You can access the Archived Positions from the Actions menu. From this list, you are able to reinstate the positions or duplicate them for further use.

Export Applications

Under each position on the main position management page is the option to export the applications.

This will create an Excel formatted file with all of the applications and answers to all questions (blinded and hidden included).

It is designed to be used only for data analysis and not for any shortlisting purposes. Please ensure that any data you export is correctly protected and is only stored in line with your data privacy statement.

The exported file will include the current status of the application and a column on how far through the process the applicants have reached. The final status might be rejected but their progression might have reached interview requested.

If you have made changes to the application form during the application period, then you might have applicants answering different versions of the form. The export option will export these applications into different files so that questions and answers accurately match those at the time of application.