Understanding Shifts

Last updated by Skye Galloway on July 22, 2022 10:41

In StaffSavvy a shift is the plan for a single person working between two set times on a set day with a set skill or role. It is a single instance of someone working rather than a “shift pattern” or someone working the same times each week.

All shifts are independent of each other and there are no limits to how many shifts there can be on a single day or how many shifts a single person can do in a 24 hour period. You can set limits on hours worked to ensure staff don’t work too much.

There are several ways to create shifts within StaffSavvy:

  • Create a Single Shift - As the title suggests, this option allows you to create single shifts quickly. This can be done from the Dashboard > Shifts > Create > Create Single Shift. Then simply enter the times you want the shift to be and choose either a staff member or create an unassigned/extra shift for staff to take as they want.
  • Shift Week View - This page offers an easy way for smaller teams to manage when staff are working. It lists all staff based at the venue and shifts can be added using the green plus icons.The Viewing button, just above the staff names on the left, also allows the page to be swapped to an Excel-style page when you go into ‘Quick Edit’ where you can simply type in the shift times for each staff member.
  • Repeating Regular Shifts - This is accessed via each staff member’s profile page on the Actions menu under Shift Management where you can add repeating regular shifts. The regular shifts are automatically created months in advance on an account. The shifts then form the basis of holiday requests (the site knows how many hours will be affected by any single request) and can be used for automatic sick pay too.
  • Schedule Creation Tool - This is the method of choice for most large teams or venues with irregular shift patterns. The tool allows templates of shifts to be assigned to a given day and it will automatically assign shifts out to staff based on their availability and skills. The tool can also take staff requirements (two baristas from 6am to 11pm for example) and create shorter shifts around availability to fill the overall requirement.