This option allows a full week of shifts to be viewed and managed. There are several ways to view the shifts and these provide different layouts and functions.
There are three “views” of the week page:
- All Shifts - This will list all of the shifts at a single venue for the given week. This will include unassigned, offered and extra shifts.
- Home Staff/Assigned Staff - This will display each of the staff based or assigned at the selected venue. Each of their shifts will be displayed per day. You can easily add shifts using the green plus icons. Change between the Home Staff/Assigned Staff options on the venue details page.
- Quick Edit - This is a different view of the 'Home Staff view' that is designed to work in a similar way to Excel. Simply type in the times for shifts and they will be added.
Adding Shifts to Events
If you manually add a shift using a page such as the ‘week view’, you can now choose the event that is to be assigned to that particular shift when adding it. This will display in the Event drop down box on the Add Shift popup.
You have the option to see a daily summary of events if this is configured in settings. To do this go to the actions bar at the top right of this page if you go to settings > events, you will then be able to see an event summary.
All Shifts view sorted by Shift Start Time:
Each of the shifts on a given day will be shown and ordered by there start time. Unassigned, offered and Extra shifts are marked with an unknown face icon to further highlight that no one is yet working.
View by Role Hierarchy
You can also view this page by role. Simply change the Sort by option in the top right of the screen by Role Hierarchy.
This page will then show each of the roles assigned to your venue and the shifts within them for each day. You can set which roles to display under the Roles tab within your Venue Settings.
You can also turn on/off the shift confirmation icon (if you are using shift confirmation/acceptance options).To use: On the Manage Shift Week View, use the Actions menu item Settings > Always Show > Toggle Shift Confirmed Icon.
When in the hierarchy mode, you are able to use several tools available. The first is that you can add a shift by simply typing the required times (9am to 5pm for example) into the Add a shift box and clicking the green icon.
The second new feature is when you hover over a shift, a cog icon will appear in the top right. Simply hover over this icon to get quick access to make changes to the shift:
- Editing the shift will bring up the details for that shift and allow you to edit all of them quickly. You can also just click on the shift times to show this popup.
- Transfer/assign shift will show you the send shift popup so you can choose a new staff member. You can also just click on the staff member’s name to show this popup.
- Copy / copy as unassigned will create a new shift with the same times and details but mark it as unassigned so you can then choose a new staff member to work.
Cancel shift / delete shift will remove the shift.
The quick edit tab is effectively a spreadsheet view of all shifts in a venue. You can simply enter the times for a shift in the grey boxes and StaffSavvy will understand the times and convert them into real shifts.
The staff member's default rota role will be used as the shift role so endure this is assigned beforehand. Once you enter the shift times, just click on the next box or elsewhere on the page for the shift to be saved. If it turns green and the times are changed to 24 hour formats then the shift has been accepted.
If the shift turns orange then there is an issue and you can hover over the box to see the detail.
The shifts are instantly saved so once the times are entered and accepted then it is complete.
Examples of times accepted:
- "1pm to 4pm"
- "1:45pm to 1am"
- "13:00 to 18:00"
- "1pm - 2pm"
Viewing Only Home Staff
When you are transferring/assigning a shift you are able to view just the home staff rather than all who could work. You can do this by pressing the letter icon (). Then at the top of the page it will allow you to switch to only home staff. Then to view all staff again you simply have to click the same button at the top.
Popup information on each shift now includes information such as;
- cost codes
- linked shifts and more.
Shift Attendance Flags
You can now add or remove attendance flags on the Week View. This mirrors the existing functionality within the grid day view. To use in the top right corner of the popup is the flag icon. Click this icon and choose the appropriate attendance flag.
Shift week view automatically updates after changing the attendance flags of shifts