Venue Staffing Budgets

When setting up the budget confirmation on the venue, you will be asked to provide an acceptable deviation percentage. This is the amount that you are happy for the staff costs to be above or below your target and label it a success.

Staff costs that are heavily below the target staff costs normally indicate that there were problems with service during a shift. This is because understaffing is treated the same as over staffing.

Setting Targets

Once budgets are enabled on your venue, you will find two additional columns on Manage Shifts. This first column will be where you enter the target information for that day. For fixed budget venues, this will purely be the staff budget you need to hit. For percentage take budgets, it will ask for your sales target.

As soon as the target information is entered, you will see the budget indicator bar appear to the right. This will be highlighted orange if the current estimate for the shift is outside of the acceptable budget deviation. It will give you a percentage compared to your target too.

Target Details

On the Manage Shifts page for a particular day or Manage Shift Timeline page, you will now see a breakdown of the budget target and your adherence to that.

When over/under budget:

You can clearly see the sales target followed by the actual staff target (based on the staff cost percentage). This is followed by your total estimated staff costs for this shift.

The red box shows the exact value to reduce the shift cost by being in budget (that is, to be within the budget deviation percentage) and the orange bar shows your overall percentage to budget. You can also choose to see this as a simple staff cost percentage instead.

When on budget:

The right hand side will update to confirm the shift is on budget and the shine green.

When using the shift timeline page, the costs will dynamically update as you drag the shift times up and down.

New Feature*

Venue Budgets; Set target staff cost percentage per day

With this update, you can now choose to set different target percentages per day rather than one fixed rate for every day. This is useful if you have different staff cost percentages to hit depending on external events and other factors.To use: Go to System > Venues > Manage Venues. Edit your venue you wish to change and go to the Budgets tab. Change the Target Origin to Percentage of Sales set Daily/Weekly. Use the Shifts > Shift Settings > Additional Shift/Day Data page to set your percentages.