Setting up Yearly Entitlement (based on previous weeks of work)

This article will explain how to set up and manage your fixed holiday entitlement (based on previous weeks worked). There are two types of earn and claim holiday types:

• Fixed yearly entitlement - (Pro-rated based on contract start/end dates)
• Yearly Entitlement based on previous weeks of work

In this article, we will discuss fixed yearly entitlement based on previous weeks worked. To learn more about fixed yearly entitlement (pro-rated based on contract start/end dates), which is the other type of fixed entitlement, visit our article here.

What is Fixed Holiday Entitlement?

Fixed holiday entitlement is used when staff are given a fixed amount of holiday, such as 28 days or  224 hours for the annual year. 
This entitlement is given annually. However, there are two different approaches to this type of entitlement.
These are:

• Fixed Yearly Entitlement (using contract start and end dates)
• Fixed Entitlement (Based on Weeks Worked)

Yearly Entitlement based on Previous Weeks Worked

The second type of fixed entitlement is Yearly Entitlement, which is based on previous weeks of work. For this option, choose the number of days of entitlement that the staff is owed. Then, select the period in which the holiday pay average is calculated. The period used to review hours worked can be between 4, 12 or 52 weeks, with the most commonly used being 52 weeks.

The system will measure the hours worked within that period to calculate holiday pay. This means that holidays are averaged over a longer period of time to smooth out busy periods. They are calculated based on time entries approved in the system. The system will total all the hours worked over the review period, including busy and quiet periods. Then, calculate an average. 

You also have additional options on whether you want to include non-working periods as part of this calculation and if you want to holiday to be automatically approved - if they have allowance. Once these details have been set again, a staff member would go to their profile and choose to request a holiday. 

The holiday entitlement viewable on the staff member's profile would be based on the hours worked during the review period just set up.

To learn about our other Fixed Entitlement options, you can visit our article on fixed yearly entitlement (pro-rated based on contract start/end dates) or our video on Fixed Holiday. You can also view our video on our Earn & Claim holiday entitlement.