Weekly Timesheet

If you wish to review shifts on a weekly basis instead then the Weekly Timesheet view is perfect. This shows you

the full staff list and details who has worked in the past week (from today’s date). It shows who has worked, the type of shift that they have worked, and their hours.

The actions menu at the top allows you to add missing entries, add paid holiday or paid illness, as well as being able to print all timesheets or only those with shifts.

Managers can approve shifts by simply clicking the Approve button. This will approve the full week’s worth of shifts for that staff member. Approved shifts are shown with the green approved label on the right.

Clicking on a clock in/out time will allow the time entry to be edited.

By default, the list will be ordered by the staff members’ name. You can change this to a hierarchy which uses the Role order based on the staff member’s default role. This allows you to show managers at the top for example.

Note:If a time entry is displayed in italics, it indicates these are times the staff member worked at a different venue. You can edit these times by going to the venue and viewing the time entries.

Quick Edit

The quick edit view allows you to simply type in the changes to time entries or add new entries by adding the times. See the quick view on manage shift week to see how this works.

It’s important to know that only staff with a default role can have shifts added/edited like this (as the system needs to know where they should have worked). Once a time entry has been added, you can swap back to the normal view to edit the time entry details if required.

Absences

It is easy to report and update absences directly from the time sheet view.

There is the option for managers to report the correct absence when processing time sheets rather than having to go to staff profiles.

Just hover over the day as you would normally do to add a time entry and choose the Report Absence instead. Absences can also be edited here to adjust the duration or details.

In addition, ‘the add absence time entry’ option on the timesheet and unprocessed pay views will collect absence information to correctly report on absences at the same time.