Multiple Contracts

Some staff members might need to have multiple contracts in use at once. This article explains how to set up multiple contracts and how this affects wages and holidays.

Creating multiple Contracts

Before we get started, you will need to ensure you have created some Contracts. To learn how to do this you can visit our Main Guide to Contracts.

Once you have created a Contract you can assign it to a staff member by going to their profile. You can assign a contract via the Manage Contracts page that can be accessed from a staff member's profile under the Actions Bar under Edit Details.

If you already have a contract set up you can then add a New Contract Entry.

Then click on Skills Filter? and select the option Only applies to specific Skills. From here select the Skill you want your secondary contract to apply to.

Remember, before adding your new contract entry you should make sure this Skill has not been selected under the other contract. 

This is because if you are using multiple contracts for a staff member it is very important that they have different contracts for different skills. They cannot have two different contracts for the same Skill as this will impact things like pay, holiday and absences.

Both active contracts should select the Only applies to specific skills option and ensure there is no overlap in Skills between contracts.

Once you have chosen the Skill you want to assign, you can add your final details, including whether the contract expires, whether you want to attach a contract document and when you want the contract to go into effect.

You can then view a staff member's active contracts under the Employment Details tab on their Profile under Relationships. 

Multiple Contracts - Holiday/Vacation

The system handles multiple holiday/vacation entitlements that are to be tracked and claimed based on the staff member’s multiple contracts. Staff can earn additional holidays under a secondary contract and claim these hours or days when requesting holidays/vacations.

Profile pages will display each holiday entitlement for each of their contracts.

When requesting time off under My Account > My Availability> Request Holiday, the system will display all valid entitlements and allow the staff member to choose which entitlements to put the request against.

Each entitlement will contain a full breakdown and have the normal holiday report to report, as well as carefully manage the holiday entitlement usage.

Multiple Contracts - Weekly Availability 

You can now allow staff to provide different availability for each contract. This is useful if you have staff in different skills and must specify their availability per contract.
To apply this to staff, go to Global Settings > Staff and Contracts > Contracts and enable different availability under the Weekly Availability Preferences per Contract option.

Note: Staff must review their availability once you make this change to ensure it is correct.