Awards

Awards are helpful digital certificates that can be added to a staff member's profile. Awards allow staff members to nominate colleagues for awards. Managers can approve nominations, and the awards are displayed on an awards stream.

Awards can be your own design or use our pre-set images. Our recent update has included even more designs, including numbers for determining whether your staff is completing steps-based tasks.

Getting Set Up

If you want to add awards to your system, you must first ensure your new awards feature is enabled. Go to System > Configuration > Global Settings. Click on the Features tab and enable Awards. Once turned on, use the menu search for Awards and choose Manage Awards. Or go to System > Staff Members Data & Processes > Manage Awards.

Creating an Award

Then, press the 'Create a new award' button to get started.

You can enter the title for your award and then choose who can nominate this award. You will also need to choose one or more levels or skills so they can approve them. Then, use the ‘Can Approve’ checkbox on the right side.

You can use any combination of levels and skills.

Then, it’s time to set up the actual award. Choose to upload an image or use an icon we’ve provided:

For icons, you can also choose the colour. Once selected, you’ll see a preview of the award.

We recommend a 200px by 200px transparent background PNG for images you upload. Please remember that some staff view the site in high-contrast or dark mode, so it must work in all situations.

Once saved, this will instantly be available for staff to nominate. You can copy, edit and remove awards anytime from the Manage Awards page.

Nominate an award

There are two ways to allow nominations of awards. By default, this is done via a staff member’s profile. Go straight to the staff member’s profile. Under their new Awards tab, you’ll see the option to nominate an award:

If you approve the award, it will instantly be added to the staff member’s page and appear on the new Awards feed.

You can also grant permission to nominate any staff member for an award. This grants permission to view all staff within the system and nominate them for an award, even if you wouldn’t normally see their account. The permission is called “Nominate Awards to any Staff Member.”

Staff will then receive a menu option to nominate an award, which will load a page of staff with a filter option:

Choosing a staff member, will allow you to choose the award to nominate:

Finally, complete the reason for the nomination and confirm the request.

Approving Awards

New nominations will appear automatically in your notifications box on the dashboard. The approval process is straightforward; you should provide a reason in the popup if you reject a nomination.

Approved awards will instantly be emailed to the staff member and appear on the new awards feed page. This page displays all the staff awards you can access across the organisation.

Awards can also be seen on each staff member’s profile page.