Staff Events

Staff Events can be set up for a variety of reasons and can also be used to collect optional feedback from staff. 

The events are always optional and can be opened to only particular skills and venues within the organisation. Once an event has been created, you can also copy it.

This will also copy all of the attached questions and details for the event. This can be found on the 'Manage Staff Events' page.

Each event has the following settings:

• Title
  Title for the event that will be shown to staff.
• Start
  Start date and time for the event.
• End
  End date and time for the event.
• Description
  For telling the staff what the event is about.
• Spaces
  Specify the number of staff members that can sign up for this event. Set to 0 to allow an unlimited number.
• Lock Sign Up
  This is the date and time that sign-up to the event will be locked. Staff will be told this time so they can sign up before the cut-off time. This is useful if the event requires organisation once numbers and answers have been received.
• Skills
  These are the skills that the event is open to. The checked and unchecked icons at the top allow you to select all or unselect all options. Only staff with one of the selected skills assigned will be shown the event.
• Venues
  This allows the event to be assigned to just a single venue or an operations group. Only staff assigned to the venue/venues in the opts group will see the event.
• Approve Each Attendee

This option means that staff apply to attend the event. They can then be reviewed (a notification appears on the dashboard for managers who can set up staff events). Attendance requests can be accepted or rejected.

• Allow Staff Member Working Shifts to Attend
  This feature allows staff to attend an event even if they are scheduled for a shift at the same time. This is particularly useful for remote events. 
• Active
  This allows you to prepare an event but not have it shown to staff until you activate it.

(Staff can only sign up to an event if they are booked onto a shift at the same time IF you have enabled the option ‘Allow Staff Member Working Shifts to Attend’. Otherwise, StaffSavvy will not allow them to be scheduled for shifts or booked on training at the same time.)

Adding Sign Up Options

Click on the Edit Questions to create and edit questions. Then use the form at the top of the page to add a question. Once the question is in the list below then you can click on the blue form icon to edit the answers for that question.

To add an answer to the question, enter the label shown to staff and a value you want to see in the results (they can be the same). Then click ‘Add Item’.

At the moment, it is not possible to edit an answer, so remove it and add a new one to replace it. Use the blue arrows to move the items in the list. You can also set a default answer if required by using the labelled button. All of the changes are updated and saved instantly so just close the popup when you are finished.

Viewing the Event Information

You can view a summary of the responses using the view report on the event listing page. This will also provide you with a CSV export of each staff member’s response.

Allow Multiple Shifts at the Same Time in the Same Space

You can also allow for multiple shifts to take place at the same place in the same space.

To use this, you will first need to enable multiple events. To do this, first go to Venues > Manage Venues > Edit Venues. Select your chosen venue and then go to the Shift Configuration tab. 

Formatting Options for Shift Events

You also have the option here to set multiple events at the same time. You can then choose which event to assign someone to. To do this, you need to choose a link type. This means you can decide whether to have a direct link to a shift, where each shift is linked directly to an event.
Choose ‘Direct Link’ if you want the shift directly linked to an event. 

To create an event, you need to select the venue you want to plan your events for in the top right corner. Then go to Shifts > Shift settings > Additional Shift/Day details. You can then create a new event by adding a title to a specific day. From there, you should be able to schedule overlapping events, where a staff member’s shift might start during one event and then finish in another.