Holiday Pots

Holidays can be divided into pots so that you might run out of one pot but have other pots. Splitting this up is helpful if you have legal specifications that require you to separate holidays for specific reasons.
In your holiday settings, your specific holiday pots will be a certain number of hours that will not be affected by the ‘earn and claim’ holiday. An example might be staff receiving five days of holiday pay specifically for national holidays per annum.

You will first need to create a new reason for absence. You can add a new reason for absence under System > Absences and Breaks > Manage Absence Reasons and Categories.

Then click the ‘Add a new reason’ button in the actions bar, and you will need to choose Holiday under ‘Type of Absence’ rather than Absence type. This will provide you with a list of options only relevant to the Holiday type.

Once saved, you can adjust your alternate holiday pots by going into ‘Manage Contracts’ and choosing the contract you wish to edit. The new absence reasons will be automatically added to all contracts and can be found under the holiday settings for each contract. You can specify which type of calculation will be available for your default holiday settings and your separate holiday pots.

For example, if you choose yearly entitlement, you will just input the days these holidays are permitted. Additionally, there might be eight national holiday dates in the year, which would be eight days. Staff would then be able to request a holiday on those days - asking for this specific type of holiday. You can specify which calculation will be available for your default holiday settings and separate holiday pots.

There is also added support to add hours to holiday pots if the hours are overtime rather than all hours. Previously, adding holidays for overtime required additional contracts and contract manipulation rules.

Holiday Pots and Overtime

Now, you can tell the system to automatically add holiday to a pot only when the hours exceed the staff member’s contracted hours.
 In your earning holiday options, you will now have new options to earn holidays starting with “Above Contracted Hours:”. Choose one of these options to apply the additional holiday only to hours above their contracted hours.

Holiday pots help separate holidays so they will not affect other holiday calculations.