Shift Event

You can assign a title or event name to a whole day or a certain period of time. The title or name can be anything and is designed to tell staff what is happening during a shift. Any shift that starts after the event start time will be part of that event, so ensure events start before the first person is scheduled to start work.

This is enabled per venue under the Shift Configuration settings tab in the Manage Venues section and will display a box at the top of the shift grid page to enable the title to be entered.

You can also set this information in bulk for the whole month at the same time. See Dashboard > Staff > Manage Staff Events.

When shift events are added, you can set up a new trigger.

Shift Events: Allow multiple shifts at the same time in the same space

Under the venue settings page, there is also the option under ‘Events’ that allows for multiple events to be set simultaneously. You can then also choose which event to assign someone to.

To use this, you will first need to enable multiple events. First, go to Venues > Manage Venues > Edit Venues. Select your chosen venue and then go to the Shift Configuration tab. 

Formatting Options for Shift Events

You also have the option here to have multiple events to be set at the same time. You can then also choose which event to assign someone to. To do this, you must choose a link type: manual, where every shift must be assigned to an event or automatic, where shifts are automatically added to events based on their starting time.

If you choose the option to allow manual linking of shifts to events (meaning each shift will be assigned directly to an event). Then, you will have the option to assign a shift to 'no event'.

When a shift is added, it will be automatically assigned to any ongoing event based on the shift working times, but you can then unassign it when editing. 

There is also the option to set an event title for a set of shifts based on times during the venue, e.g., “The event today is X” or “The event from 6 pm is X. " You can also manually add the event title to each staff member’s shift. This allows you to provide bespoke information to the staff member.

To create an event, you need to select the venue you want to plan your events for in the top right corner. Then go to Shifts > Shift settings > Additional Shift/Day details. You can create a new event by adding a title to a specific day. From there, you should be able to schedule overlapping events where a staff member’s shift might start during one event and finish in another.