Shortlisting

This is the normally dreaded process of reviewing all applications and creating a shorter list of applicants you would like to meet within an interview.

The tools here have been created to help minimise the administration and organisation required to successfully and fairly short list your applicants.

Creating Shortlisters

The shortlisters are critical to your application process. These are the staff members who will review the blinded application forms and provide feedback and make decisions.

How these shortlisters will short list the application forms is set within the position details.

When adding a short lister to a position, you can choose their role within the process. This includes options to let them be advisors only or actual decision makers.

Shortlisting Options

The method of shortlisting is set within the position details. There are various options based on how you wish to shortlist the applications.

Simple/Draft

This is the most basic option. It allows each application to be marked with a draft decision before the final decision is made.

Only one draft decision is allowed per application but this can be changed as many times as needed. No decision is communicated until the final decision is set.

Vote

Coming soon.

This method allows each of the shortlisters to vote an application up or down. This will then allow the applications to be listed in order of the most votes. It will also display how many positive and negative votes each application received.

Score

This method allows the shortlisters to provide a score for each answer within each blinded application.

The score is from 0 to 5 on each answer.

Once the whole application is scored, the shortlisted can submit (or “lock”) their scores. When all scores for an application are received an locked then an average score is displayed.

Applications can then be ordered with the highest score at the top and this allowing you to make decisions based on feedback from all shortlisters.

Block Staff Applying for in-House Positions from Viewing Applications

Under Recruitment: you can now use the Shortlister Manager page to block a staff member who would normally have access to the recruitment area from seeing a position.

This allows them to apply to a position but not have access to any of the notes, comments or progress of applicants in that position.

To use: Manage the Short listers for the position and restrict access with the option ‘Access Blocked (Overrides Admin Access)’.

As always, please get in touch if you have any questions or suggestions. Email us at support@staffsavvy.com.