Draft and Final Decisions

Shortlisters will need to make decisions on each application regardless of the shortlisting type.

Draft decisions allow shortlisters to indicate decisions while reviewing all applications before making confirmed decisions. A draft decision is only shown internally and never to the applicants.

There are two ways to record a draft or final decision on an applicant. Either at the top of the application form or in bulk from the list of applications. Use the selection boxes on the right side of the page to select the applicants you wish to update. An update box will appear at the bottom to help you choose the new draft or final decision.

The 'Offer Employment' step is the only decision that cannot be completed in bulk. This is currently only available within an application.

Reject Process

By default, any rejected application will automatically receive a reject email with your messaging. You can set default messages for the whole recruitment portal under the portal settings. You can then also override this on the position and include more specific details for that role.

Using the application notes, you can also include feedback on why the applicant was rejected.

Silent Rejection

There are occasions where it might be insensitive to email the applicant about their rejection. This might be due to personal circumstances or communications with the applicant outside of the portal.

There is a silent rejection option available to recruitment managers (not shortlisters) who can silently reject the application. This will not email the applicant.

Set a Default Post-Interview Rejection Email

Another option is to set up a default post-interview rejection email. This is a great feature for if you are interviewing a large number of candidates for similar positions across the year. Templates are great for saving time and can now be set within the portal settings under ‘Email Content’ rather than just on a position.

• Post-interview Rejection email templates can now be set within the portal settings rather than just on a position. Set this default template under the Portal Settings within the Recruitment menu.

This Rejection email template includes dynamic formatting options to create titles in your emails, including; 

• Position
• First Name
• Last Name
• Feedback 

Transferring Applicants 

Before rejecting an applicant, you can also transfer them to another position. This allows applicants who have applied for one position but are more suitable for another position to be transferred.

This will simply change the position the applicant has applied to; their application form will remain unchanged, and they won’t be asked to complete any other questions. Unless you choose to reset the application status and application scores. 

To transfer them, view their application and choose the ‘Transfer Application’ option in the Actions menu.

You can do this by viewing an application and clicking the ‘transfer to another position’ button in the action bar. 

You can then choose what you would like to keep and what you would like to reset, including scores and application status. You also have the option to remove comments that shortlisted applicants or those reviewing applications may have included if they are irrelevant to the other position.