Availability Reports

There are two main reports you can use for gathering information on availability in StaffSavvy, these are the Weekly Availability Report and the Staff Availability Map. In this article we will discuss these both in detail.

Weekly Availability Report

This report displays a week breakdown of staff availability for each day using the staff who can work at a venue and have a specific skill. 

The report will show traffic light of availability: 

• Not available
• Asked not to work or a restriction that could be over-ridden by a manager
• Available

This report is available under Reports > Staff Reports > Week Availability Report.

Weekly Availability Report lets you choose the duration you would like to review (anything from a single day to a full month) and allows you to set a specific start date. 
The skill selection is multiple-choice, which shows each skill down the page and allows staff to be displayed in multiple skills at once.

Complex VS Quick Mode

This report also has two levels of detail: the original complex level, which will look at contract limits, rest periods, and more for every hour and a new, faster option to get general availability.

This general availability will look at contract dates, required documents, work eligibility documents, booked holidays, planned absences, availability preferences and planned shifts. It is designed to provide a quick and easy view of general availability across the team.

The complex version of the report can take a few minutes to generate due to the complexity of the information which also takes into account contract rules and existing shifts. 

You can choose the duration to view (anything from a single day to a full month). You are also able to choose a specific start date rather than a fixed week view.

Staff Availability Map

The Staff Availability Report shows your staff availability in detail, down to minutes, for any number of weeks. It can be navigated to via Reports > Staff Reports > Staff Availability Map.
This report produces a colour code map of any given period of weeks along with their availability percentages of staff during that time. It will show availability in a range of colours from green (100% available to red (0% available). It allows you to see when there might be shortages in staffing. It also lets you choose the duration to view (anything from a single day to a full month).

From here, you can create a report specifying:

• The starting date of the block
• The number of weeks (the report can show up to 12 weeks at a time)
• The level of detail (.i.e. broken down by 30 minute blocks, or by the hour)
• The venue you are interested in 
• The skills/roles you want to fill

The size of the blocks will be dedicated by your venue settings for staff availability (e.g. if set up in Venue Settings that time blocks can be down to 15 minutes then the report will have that option to).

You can hover over each block to see the percentage figure plus the actual number of staff available. 

The report also takes into account holidays, weekly preferences,  employment eligibility expiry dates, skill requirements and any other factors that would prevent a staff member from working.