Availability Reports

There are two main reports you can use for gathering information on availability in StaffSavvy, these are the Weekly Availability Report and the Staff Availability Map. In this article we will discuss these both in detail.

Weekly Availability Report

This report displays a week breakdown of staff availability for each day using the staff who can work at a venue and have a specific skill. 

The report will show traffic light of availability: 

• Not available
• Asked not to work or a restriction that could be over-ridden by a manager
• Available

This report is available under Reports > Staff Reports > Week Availability Report.

Weekly Availability Report lets you choose the duration you would like to review (anything from a single day to a full month) and allows you to set a specific start date. 
The skill selection is multiple-choice, which shows each skill down the page and allows staff to be displayed in multiple skills at once.

Complex VS Quick Mode

This report also has two levels of detail: the original complex level, which will look at contract limits, rest periods, and more for every hour and a new, faster option to get general availability.

This general availability will look at contract dates, required documents, work eligibility documents, booked holidays, planned absences, availability preferences and planned shifts. It is designed to provide a quick and easy view of general availability across the team.

The complex version of the report can take a few minutes to generate due to the complexity of the information which also takes into account contract rules and existing shifts. 

Staff Availability Map

The Staff Availability Report shows your staff availability in detail, down to minutes, for any number of weeks. It can be navigated to via Reports > Staff Reports > Staff Availability Map.
This report produces a colour code map of any given period of weeks along with their availability percentages of staff during that time. It allows you to see when there might be shortages in staffing.

It also lets you choose the duration to view (anything from a single day to a full month).

From here, you can create a report specifying:

• The length of a block
• The number of weeks
• The level of detail 
• The venue you are interested in 
• The skills/roles you want to fill